Plan with real availability
Bring availability and time off into weekly planning, before they become last-minute gaps.
FIRST PILOT IN PREPARATION
MULTI-LOCATION SHIFT PLANNING
The rota is published.
Then someone calls.
A colleague needs cover, and yesterday’s spreadsheet is already out of date. We’re building ActiShift to keep availability, shifts and changes in one place.
ACTISHIFT / 01IN DEVELOPMENT
One schedule connects the manager and the shop floor.
AI-generated illustration of the planned workflow, not a product screenshot.
MULTI-LOCATION SHIFT PLANNING
MADE FOR WORKING TEAMS
Retail teamsService locationsMulti-site operations
What we’re building
Who can work?
Which store needs them?
Those two questions sit behind every weekly rota. ActiShift is being built around them, with availability, location coverage and changes kept alongside the schedule.
See every location
Build a shared picture of shifts and coverage across your stores and branches.
Publish and track changes
Give employees one current schedule and a clear way to handle confirmations and changes.
02
A shift, viewed on a phone
The time and store should be clear before someone takes an open shift. The example below shows who acts and what changes in the schedule.
AI-generated illustration of the planned workflow, not a product screenshot.
ONE CHANGE, IN PRACTICE
An open shift needs a person, not another spreadsheet.
For managers coordinating store teams and employees checking where and when to work. This example shows the open-shift workflow we’re preparing for ActiShift.
For the manager
Plan against availability and time off, publish the week, then check confirmations and shifts that still need someone.
For the employee
See the published schedule, confirm assigned shifts and take an eligible open slot. A shift swap follows a separate approval process.
SAMPLE SCHEDULE / WEEK A
Cover the afternoon shift
- Location
- Store B
- Shift
- Wednesday, 14:00–20:00
- Published status
- Open · one person needed
- Who can take it
- An employee assigned to this store, if the availability and assignment checks pass.
- Employee’s action
- Employee A takes the published open shift. The assignment is confirmed and the slot is filled.
- What the manager sees
- The updated assignment in the schedule. Confirmation means the employee accepted the shift, not that they clocked in.
Illustrative schedule with fictional data. This is the intended product workflow, not access to a live ActiShift account.
How it works / 01–03
The plan is only the beginning.
An illustrated example of the workflow we’re preparing.
Gather availability
Know who can work before filling the week. Availability and approved time off should be part of planning, not a surprise after publication.
Build the week
Assign shifts across stores and check where someone is still missing. An open slot needs to be visible before the doors open.
Keep the published week current
Someone needs cover. A shift moves. Keep those changes with the published plan so the team knows which version to follow.
03
The schedule is there for the team
Colleagues still need to talk. A shared schedule gives them the same starting point: who is working, where, and when.
AI-generated illustration of the planned workflow, not a product screenshot.
A PROPOSED FIRST PILOT
Start with one store’s week.
A small rota can show where availability, publication and last-minute changes cause extra work. We would agree the scope before preparing a trial.
Walk through your rota
Look at how you collect availability, plan each location and tell employees the week is ready. Identify one recurring problem to test.
Agree a limited trial
Choose a store and a planning period. Agree who publishes, who confirms and how you handle an open shift or a swap.
Check the outcome together
Can employees find the current plan? Can the manager see missing confirmations and unfilled slots? Review those questions before adding stores.
The pilot is being prepared; immediate product access is not available. Timing, scope and price would be agreed before any trial. A waitlist request does not create an account or move your existing data.
A few things worth knowing.
When can we try it?
We’re preparing the first pilot version. Email us about your team. There is no public launch date; the timing and scope of any pilot would be agreed individually.
Is there a price already?
We will agree the scope and price of any pilot in advance. Sending an inquiry does not commit you to anything.
Is this a ready-to-use application?
Not yet. This page shows the direction of the product, informed by real operational workflows. The previews use fictional data and are not a live application.
Does confirming a shift record attendance?
No. It records acceptance of an assigned shift. It is not a clock-in or clock-out record and does not prove which hours were worked.
Is taking an open shift the same as a swap?
No. An eligible employee can take a published open slot if the assignment checks pass. Swapping an assigned shift is a separate process: the colleague accepts and the manager approves.
Will it replace payroll?
No. Schedule-hour summaries and exports can provide material for checking. They are not verified attendance, a payroll calculation or a guarantee of compliance with employment rules.
Do all our stores have to switch together?
The proposed pilot starts with a limited scope agreed with your team. Adding locations, importing data and connecting existing tools would be decided separately after reviewing the first trial.
IN DEVELOPMENT / ActiShift
Tell us how your team works.
Tell us what your team does and what takes the most time when planning the work. We can discuss whether the proposed pilot would fit.
Email about a pilot
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